If you conduct your business operations in a traditional way, your office likely has at least one or two conference rooms for meetings, client calls, workshops, and more. These multi-use spaces are essential to keep your business running effectively, but they need to contain the proper equipment. And if your conference room doesn’t contain the following types of technology and equipment, it’s likely that your operations may suffer as a result.
- Screens: Your screen type and size will be dependent on how large the given room is and what it’s most often used for. But above all else, your screen should be easily visible for everyone. Visual aids like slides and transparencies are most often used for groups of five to 100, with groups with more than 25 needing a larger screen. Keep in mind that a large projection screen may work for certain applications, but a larger computer or TV screen might be more appropriate for others. Unless you’re never planning on holding a meeting with more than two or three people in a given space, don’t even bother with a small television or personal computer, as this simply won’t be adequate in most cases.
- Sound systems: Presumably, you’re planning to use some kind of video or visual aids when you utilize your conference room. But if you don’t have good audio, you’ll be much more limited in your capabilities. After all, it represents one-half of the “audio video” component of your system! If you’re showing training videos, conducting conference calls, or making a presentation, poor audio quality can completely derail your agenda. You’ll want to make sure to work closely with a company specializing in AV design in Atlanta to ensure you’ll have the best possible quality — with no echoing, crackling, feedback, or cutting out.
- Video conferencing systems: In the past, the idea of video conferencing seemed like something fairly unattainable for small businesses. But with the rise of telecommuting and the lowered cost of technology, it’s become much more realistic for startups to use. Of course, you need a great audio video setup to accomplish this, but you’ll also require certain programs that offer better security, consistency, and ease of use. While Skype is fine for a one-on-one session, you’ll likely need something more comprehensive if you plan on having multiple employees involved (especially if they’re calling in from around the world).
While this is by no means a complete list of technologies and equipment your conference room should contain, this is an excellent starting point. Without these, it’s probable that your meetings and calls cannot go on as planned. For more information on how CEIAV can help you with all your audio video needs, please contact us today.